Welcome to Your Geek Week 2021 Sponsor Tool Kit

Please save this webpage address so you can refer back to it. All Sponsor news and updates will be posted here.


As a Geek Week Sponsor you will have access to our private Geek Week platform alongside our attendees. You will receive an invitation to login to the platform. This will also give you access to the full event. If you want a sneak preview of the Geek Week platform, please visit this link here 

If you are a Sponsor Partner , then you will also enjoy your own private group on the platform that attendees can visit. In this area you can post videos, chat with registrants, schedule events, post graphics, as well as promote your services and products. To set up this area we need some additional information from you. Please see Task E



Join The Exhibitor and Sponsor Mailing List So You Can Receive Geek Week Updates


First, before you start planning, please join the Sponsor Community.

This is how we will communicate Sponsor news and updates, to you, going forward.


Your Sponsorship Level


Each Sponsorship level comes with different benefits;therefore, different information will be collected from you in order to maximize your sponsorship experience. Please see the tasks below to help you on your way.  Some tasks may direct you to further action items located on the menu to the right side of the page.

  1. First determine which Sponsor Package you purchased.
  2.  Then scroll down to that specific package (BELOW) and review the action items in that area. These are the things we recommend you do to ensure you make the most of your Geek Week Sponsorship package. The action points it references can be found on the right hand side of the page.

The Four Sponsor Programs - Use the blue links to navigate to your program so you can review the action items

Program One - Sponsor Partner

Program Two - Sponsor Spotlight

Program Three - Meet the Author

Program Four- SWAG Insert

Program One - Sponsor Partner


Use the numbered steps below to guide you through your Sponsor Partner benefits.

These numbered steps will help you plan each of the incredible marketing opportunities you receive with your sponsorship.

#1. 

Get in front of Geek Week attendees through your dedicated Exhibitor Sessions

ACTION: PREPARE ANY CONTENT YOU MAY NEED WHEN  HOSTING YOUR EXHIBITOR SESSIONS


#2. 

30-minute Facebook Live Interview to promote your company’s participation at Geek Week 2021

ACTION: TO CHOOSE A TIME AND DATE CONVENIENT FOR YOU  PLEASE CLICK ON THE LINK IN TASK C

Niki Tudge or Lousie Stapleton-Frapell will follow up with you to confirm a date and time for your Facebook Live session.


#3.  

Mingle with guests during our  GEEKED UP themed Virtual Cocktail Party

ACTION: To RSVP, PLEASE COMPLETE THE SHORT FORM IN TASK D

Please confirm if you will be joining us for our opening night Themed Virtual Cocktail party. You will be assigned a room with a presenter where you will host registrants and get involved in the judging of the costume competition.

TIME AND DATE: 6:30 P.M. TO 7:30 P.M. (EASTERN STANDARD TIME) SATURDAY NOVEMBER  13, 2021


#4. 

What event is complete without a SWAG bag?

 ACTION: CLICK ON THE LINK IN TASK B  TO SUBMIT YOUR MATERIALS

Your SWAG ads/inserts must Include unique offers to help promote your products and services.

The ad/insert must contain a specific code and link for attendees to purchase your offer.

Artwork Specs:

Full color high resolution artwork – 4 X 6 (inches) with a resolution of 300 DPI (1200px x 1800px).

If you need help with artwork please email PPG  for support




#5.

Be part of our 7-day Geek Week Countdown Event

ACTION: TO DONATE A PRIZE,CLICK ON THE LINK IN TASK A 

Donate a prize and/or be part of a 15-minute live Zoom session to announce your

donated raffle prize and gain exposure by sharing your products or services. 



#6.

Lead list - Access to a huge pre-qualified list of clients

 NO ACTION REQUIRED BEFORE THE EVENT

POST-EVENT ACTION - CONSIDER AND PLAN HOW YOU WILL MOST EFFECTIVELY COMMUNICATE

WITH EVENT ATTENDEES SO YOU CAPTURE THEIR INTEREST IN YOUR COMMUNITY. 



#7.

Your Exhibitor Corner - This space is for you!

 You  have your very own private Exhibitor Corner on the Geek Week platform. This is the area where you can interact directly with attendees. So many options and things to do, you are only limited by your creativity.   

ACTION: FOR YOUR PRIVATE SPONSOR CORNER ON THE PLATFORM, YOU WILL NEED TO PREPARE 2 LOGO FILES

1 x logo with a 16:9 ratio at a minimum of 1920 x 1080px

1 x circular logo that is a minimum 500 x 500px.

To submit these logos, so we can set up your private Sponsor Corner, PLEASE USE TASK E. 

If you need help with your logo files and sizing,  please email Rick Ingram for assistance.

CONSIDER & PLAN HOW YOU WILL USE YOUR PRIVATE SPACE TO COMMUNICATE EACH DAY WITH YOUR AUDIENCE. PREPARE GRAPHICS, VIDEO LINKS, TEXT, IMAGES, ETC. SO YOU CAN POST FRESH CONTENT DAILY.



#8.

There is nothing like the personal touch - Chat with attendees in the General Comments area

ACTION: PREPARE POINTS OF DISCUSSION, COMPETITIONS,GRAPHICS, ETC. SO YOU CAN STIMULATE INTEREST IN YOUR PRODUCTS.



    #9.

    It Goes Without Saying but We’ll Say it Anyway, – You Get Two FREE Geek Week Tickets

    As a Geek Week Sponsor Partner, you get 2 FREE Geek Week tickets for you and a coworker to attend Geek Week.

    ACTION: SO WE KNOW WHO TO REGISTER FOR THE EVENT, PLEASE COMPLETE TASK F



    #10

    Did you Supersize your Sponsor Partner Package?

    If you Supersized your program with a "Spotlight Session" and/or "Meet The Author," then you also need to review and complete the tasks from the upgrade option you chose (found below).



    Program Two -  "Spotlight Session" Sponsor



    ACTION: PLEASE CONTACT NIKI TUDGE TO DETERMINE YOUR SPOTLIGHT DAY AND TIME

    Please also complete the following

    • Task C so we can plan your Sponsor Promotional Facebook Live Sessions
    • Task D so we know if you plan to attend the Virtual Cocktail Party 
    • Task A If you want to donate a gift to GEEK WEEK and get involved in our 7-day countdown event
    • Task H Please complete this form so we have your  session details. You will need to prepare a title, session description and ideally a photograph of yourself and your company logo. 




    Program  Three - "Meet The Author" Sponsor



    ACTION: PLEASE CONTACT NIKI TUDGE TO DETERMINE YOUR 'MEET THE AUTHOR'  DAY AND TIME

    Please also complete the following

    • Task C so we can plan your Sponsor Promotional Facebook Live Sessions
    • Task D so we know if you plan to attend the Virtual Cocktail Party 
    • Task A If you want to donate a gift to GEEK WEEK and get involved in our 7-day countdown event
    • Task G Please complete this form so we have your book cover,  head shot and session description




    Program  Four - "SWAG Bag" Sponsor 


     

     ACTION: TO SUBMIT YOUR MATERIALS,PLEASE CLICK ON THE LINK IN TASK B

    Your SWAG ads/inserts must Include unique offers to help promote your products and services. The ad/insert must contain a specific code and link for attendees to purchase your offer. Using Task B above to the right you can submit your artwork

    Artwork Specs: Full color high resolution artwork – 4 X 6 (inches) with a resolution of 300 DPI. (1200px x 1800px).

    If you need help with artwork please email the PPG office for support

    Please also complete the following:

    • Task C so we can plan your Sponsor Promotional Facebook Live Sessions
    • Task D so we know if you plan to attend the Virtual Cocktail Party 
    • Task A If you want to donate a gift to GEEK WEEK and get involved in our 7-day countdown event



    How to Submit Information

    Task   A - All Sponsors

     Do you want to donate a Gift or a Prize for Geek Week? 

    If so, please complete this form so we have all the information we need. If you are providing a gift you will receive public recognition via our General Sessions and during our 7 day

    countdown activities. 

     

    Task 1 

     Do you want to donate a Gift for a Prize for Geek Week 

    If so, please complete this form so we have all the information we will need

    Task  B SWAG Partners and Sponsor Partners Only

     SWAG Bag Inserts 

    If you are sponsoring a SWAG Bag Insert, then please use this form to submit your marketing piece. In order to build our catalog and prepare them for distribution, all SWAG bag inserts must be submitted before October 20, 2021 to enable us to build the catalog and prepare them for distribution.

    Task C - All Sponsors

    Pre-Event 'Facebook Live' Promotions

    We will be scheduling 'Facebook Live' Group sessions with sponsors closer to the date of Geek Week. You can schedule your session now. Here is the  link for you to choose which session you would like to attend

    Task  D - All Sponsors

    Geeked Up VIRTUAL

    Cocktail Party

    RSVP to the Virtual Cocktail Party. You will be allocated to a breakout room with a Presenter to host "Speed Networking" and interact with the registrants.This will be a FUN event!

    Click here to RSVP

     

    Task E - Sponsor Partners  Only 

     Your Private Exhibitor Corner (Partner Sponsors ONLY)

    On the private Geek Week platform, you will be allocated a private corner where attendees can visit you. For your private corner, we need a few pieces of information so we can set it up for you.  In October, we will  invite you to  familiarize yourself with the functions of your private corner. Please click here to submit this information


    Task F Sponsor Partner Only

    Your 2 FREE Geek Week Tickets 

    Please complete this form so we know who to issue the tickets to

    Task G - Meet The Author Only

    Meet The Author. Please complete this short form and include a copy of your session title, description,  book cover and your photograph so we can help you promote your session

    Task H - Sponsor Spotlight Only

    Sponsor Spotlights.  Please complete this short form and include a copy of your session title, description,  book covercompany logo  and your photograph so we can help you promote your session


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